Monitor the real time and the past activities
The latest information regarding your vehicles
In the map module, you can check the exact location of your vehicles at any time and see their most recent speed and direction of travel.
Tracks of vehicles on the map
With only one click, you can display the track currently being travelled by a vehicle, or you can display any track taken by your vehicles in the past by selecting the dates which interest you. For clarity, the beginning and end of the track and all stops in between are marked in different colours.
Playback of tracks
The integrated graph and player, which replays the track on the map, allows you to visually see the vehicle’s speed, ignition mode and fuel level. If your vehicle has accessories, such as light bars or spotlights, their status will also be reflected in the playback.
The address search function makes available the most detailed location information both in your country and abroad, and provides address locations with just a mouse click.
Planning routes and measuring distances
You may often need to plan the next day’s routes or know the distance to a target destination. A special function has been created, which allows you to easily measure distances between several stops on the route.
Ecofleet offers a wide selection of online map services – constantly and quickly updated OpenStreetMaps and global Google Maps.
Obtain an accurate overview
Detailed and proper trip descriptions
Ecofleet monitors the location of the vehicle and the operation of its engine during the trip and will generate comprehensive statistics on the trip just a few minutes after it is completed. This includes the departure and arrival addresses, the distance travelled, the time spent travelling and stationary, and the maximum and average speeds. The information makes it simple to add an entry in the driving log identifying the trip as a business or private trip, along with the name of the driver and any comments.
The driving journal completes itself
It can be time-consuming and annoying to complete driving journal entries on paper, especially when it is a long time since the actual trip. Ecofleet accepts odometer reading entries at any time and all other figures will be calculated in a second. After a little configuration, the driving journal becomes entirely automatic and self-sufficient, making its calculations either on the basis of time spent working or resting, or the departure and arrival points of the routes travelled.
Ecofleet will also notify you of any scheduled servicing due – just enter the odometer reading or the number of service hours once and Ecofleet will send an e-mail reminder when the service is due.
Bring your costs under
Overview of actual expenses
Information on the kilometres travelled, fuel used and time spent travelling or stationary for the entire fleet is only a few mouse clicks away. Ecofleet reports are easily comparable and it is very easy to spot any irregularities in the use of vehicles and take the appropriate measures. All reports can be viewed in the Ecofleet application or can be exported to PDF or Excel format.
- Smart use of location information is another significant strength of Ecofleet. Several location-based reports can provide overviews of the places visited by the fleet, distances travelled and time spent at various locations, whether customer facilities or the drivers’ homes or other locations. It is very easy to spot patterns, inconsistencies or irregularities, which the usual travel or expense reports do not reveal.
Reports every morning
- One of the most popular features of the reports module is the regular e-mail updates. It is no longer necessary to log into the Ecofleet application every day, as you can open the reports for selected periods from your e-mail inbox every morning.
Integration with other information systems
It is possible to link the Ecofleet reports module directly to other information systems. If your company has employees with sufficient IT know-how, then with a little development work and using standard methods, you can automatically transfer the entire information provided by the reports module to your own information system.
Still could not find the report that you wanted?
We have noticed that not even the most perfect information system can always satisfy the specific needs of a client and therefore we have built our reports system so as to allow new features to be added quickly, so our clients become co-creators of the system.
Save your time and pay attention only to what needs your attention
Stay in touch with the most important events
Did somebody break the speed limit? Will the vehicle reach the required destination in time? Such questions will be answered quickly and accurately in the events module. The powerful configuration tool allows you to determine with a high level of precision the most important parameters for your vehicles. Ecofleet will filter the information and generate a simple list to support quick and accurate decision making.
One of the most common concerns of fleet managers is monitoring vehicles leaving a previously determined work area. Ecofleet allows an area to be geofenced – marked on a map – and for a rule to be added which triggers an alert in the events module whenever the vehicle leaves the marked area.
Be the first to know
Ecofleet will notify you of any events that interest you via the application and also by e-mail or SMS (if you are away from the computer) in a few seconds with an instant message accompanied by a sound signal. Linking any additional processes to specific events in your own information system should be an easy task for any IT specialist.
Increase the efficiency of your day-to-day work
Be in constant contact with your drivers without incurring additional expense
Help your driver on the road
...or you can always send SMS messages
Why do it all yourself? Ecofleet will help you!
Timely maintenance of your vehicles
You can easily create and keep records of all vehicle maintenance procedures; be informed when a specific procedure needs to be done; and manage the entire maintenance process systematically and transparently.
Overview of resources still available
In the reminders module, you will be able to see at once how many kilometres or days a vehicle has left to travel before a scheduled maintenance. All procedures will be recorded and can be accessed in future to get a quick overview of when and how something was done
Clear overview of all expenses
The expenses module allows you to see how much is actually spent on technical inspections, repairs and numerous other services and commodities – you will see the real cost of using a vehicle. At the same time you can increase the efficiency and speed of expense reporting and verify the validity of expense receipts on the basis of the vehicle’s location at the time the receipt was issued.
Calculation of fuel consumption without fuel sensors
By entering all expenses and fuel purchases into the Ecofleet system on the basis of fuel receipts, you will have access to a fast and comparative analysis of the fuel consumption of vehicles without using any additional equipment.
Who can benefit from the Ecofleet mobile solutions?
Ecofleet mobile solution is for you if a large portion of your company’s work gets done outside the office and if you need to track the location of your employees as well as monitor the status and progress of their work.
Use your working time more efficiently
You can be sure that employees always have updated information on their assignments; you can also assign them new tasks and receive real-time notifications about problems and successes.
Save money and the nature
Ecofleet mobile solution helps your company to cut down on communication costs – inormation between the office and employees is exchanged digitally, without disturbing others. This also leads to fewer phone calls and smaller bills. Your staff no longer needs to fill out journey logs or other activity reports on paper as all information is available in a centralized location
Increase the transparency of work processes
Ecofleet Mobile allows each employee to check and manage the status of their tasks (to do/ in progress/ done) and to send the relevant information to the office. A specific reporting functionality allows users to check the productivity and efficiency of the employees.
Since 1st of January 2015 we have stopped supporting the old Android application SeeMe Mobile and suggest all customers to use the new version of the application - Ecofleet Mobile, with the green pin icon. The new application is better in all aspects (battery and data consumption, features, stability).
Who can benefit from Ecofleet booking solution?
Large light vehicle fleets often have common problems: large number of vehicles, but low usage per vehicle. Good solution is to use vehicles as a shared solution. But how to do it in a most efficient way? Ecofleet Booking module allows to use company vehicles as rationally as possible by reducing their amount and giving maximum usage to the rest.
It can help you save time and money.
Ecofleet booking system is different from the other similar systems in a way that the user enters his needs and a vehicle will be chosen for him according to the organization settings. This helps to avoid situations when some vehicles become more popular and get booked all the time while others stay unused. The system ensures most efficient vehicle usage possible.
Efficiency in every detail
System - not a user - picks the vehicle, therefore you can reduce the number of vehicles and get maximum usage per remaining vehicles. Booking system pre-fills driving journal, adds organization-specific data to a booking, manages trips connected to the bookings and offers usage analytics.
You want answers? We can give them to you.
What are the main questions regarding truck fleets? How much driving time my drivers have left? What has been going on overall with my trucks and drivers? How to get the tacho data to office and archieve it as required by the law?
Ecofleet tacho module can help
Check your truck fleet tachograph data whenever you neet it, even if the trucks and drivers are thousands of kilometres away. You can see driver's activities and info in real-time, including these fields: time left until next rest, drive time left today, next daily rest, drive time left this week, next weekly rest and time of last status change. You can also see data in synoptic visual overview. Tacho module also displays all the violations (too short rest time for example) as they happen.
Necessary data right where you need it, when you need it
You need to keep all your drivers tachograph data in your office, too. Ecofleet allows you to download the tachograph files no matter where the vehicle is or what the driver is doing at the moment. Everything works hassle-free.
Do you keep track of your assets?
Do you always know where all your trailers are located? Or is it difficult to keep track ofequipment when you need it?
When these are used or left on external locations, it can be a puzzle to keep track of where they all are or in who’s possession they were last in.
This often causes several expensive and unnecessary delays and might result in an excessive inventory of these assets. It is therefore easy to save both time and money, when you let Ecofleet keep track of your assets.
Overview of asset locations
Depending on the chosen solution, you are able to see all your assets’ positions on a map, either as live tracking or a registered location. See solution options further down.
See every employee's equipment inventory
Every time an employee is handed some equipment, it is easily registered in the system by scanning a barcode or with a quick entry into the system. The equipment is assigned to the employee until it is handed in again.
It is possible to get an overview of each employee's equipment inventory from the system. It is also possible for the system to automatically send out reminders to the employees, who have forgotten to hand in equipment on time or an automatic report can be sent to you or the administrator with this information.
Keep track of service agreements
If you have service agreements for your equipment it is possible to let the system help you keep them. The system can give you the necessary overview of all the service agreements for the equipment, and you can receive reminders and monthly inventory lists automatically.
3 solutions, depending on the size and value of the assets:
1. Easy overview at a low cost
The solution, that gives you overview of all equipment regardless of value. When the equipment is handed out to the employees, it is easy to register what equipment is handed out by scanning a barcode and choosing a location where it is to be used. The system then gives you an overview of where all your equipment is located, who it is handed out to, and it ensures you, that each work place only has the necessary equipment.
2. Automatic registration of placements
If you want an automatic solution without manual registrations, for instance to ensure that a correct location is registered, you can chose to install Ecofleet's small RFID tag. These send out a radio signal, which can be tracked within 200 meters of your vehicles equipped with an Ecofleet GPS device. This is very relevant for trailers where the vehicle has a GPS installed, as it will then register where the vehicle drops off the trailer. It also ensures a high accuracy of equipment placements, as the equipment is most often transported in company cars. If the vehicle is out of range, the system will show the latest registered location. This means, that all equipment located at one of your work places, in one of your company cars or at an employee's residence will be traceable.
3. Theft protection
Do you wish to track or protect your equipment, trailers or machines against theft, you should consider a GPS solution. Ecofleet can deliver GPS devices for fixed and hidden installment in a vehicle/machine or as a wireless device with an internal battery.
Ideal workflow communication tool between office and mobile employees: send tasks from computer to employee’s smartphone and get online task updates with reports, signatures and photos directly to your CRM.
Task Management in the office
All employees can be followed on a map and tasks can be recorded and assigned. The employee will be notified accordingly. The office has an updated status of all tasks and employees.
The office can also create forms to be completed by the employee for quality control or the like - or calculate the most optimal routes for the day’s tasks to reduce driving and save time for the employee.
Task Management on the road
Employees have an overview of their own tasks and colleagues’ locations on their smart phones. It is possible to find the optimal route to a task and calculate time and distance to arrival.
It is also possible to fill out the forms created by the office, attach photos and/or signature to the task before it is completed.
Links to apps:
How to optimize your business
There is A LOT of data nowadays in the world, but the key to using the data in your business isn't its vast quantity, but smart analysis and compact presentation. That is why Ecofleet now has KPI module. KPI or key performance indicator is a business metric used to evaluate factors that are crucial to the success of an organization.
How does it work?
First you have to figure out what are the metrics that are important to you regarding your fleet (you can have as many KPIs as you like). KPIs for your fleet may be for example:
- Trucks have to drive at least 10 000 kilometers a month
- Average fuel consumption should be less than 7 liters per 100 kilometers
- Shared company car should drive no more than 1000 kilometers a week
- Less than 15 hard accelerations per 100 kilometers
- Cars idling duration should be less than 1 hour a week
By getting these statistics you can easily see where changes / optimizations should be made in order to save fuel and optimize operations in the company.
You instantly get an overview of all indicators - every KPI is color-coded for an easyinterpretation: Green is a good result, red is a bad.
If you want more info you can expand each KPI.